General Secretary Hostel Affairs: Manifesto Review

The Institute General Body Meets (GBMs) are conducted twice every year with the intent to provide all students a convenient mechanism to provide feedback and address concern to the student representatives responsible for various amenities on campus.

The Hostel Affairs Council 2015-16 GBM is scheduled from 10:40 PM on 30th October in LT (PCSA).

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Sarthak Agrawal, General Secretary Hostel Affairs 2015-16

Sarthak Agrawal, General Secretary Hostel Affairs 2015-16

Events in red are those that haven’t been started or there has been no satisfactory development in this regard.
Events in orange are those that have been initiated but not completed, or there have been some developments in this regard.
Events in green are those that have been completed as described in the manifesto, or have seen satisfactory developments.


    FlexiMeal Messing Options

  • Initiate ‘Choose your Meal’ system for messes to provide students with a variety of set-meal options as a substitute to regular mess food, at no additional cost
  • Push for a ‘Daily Non-Veg Messing Service’ through a separate Non Veg card subscription
  • Propose an Institute Dabbawala Service for delivery of hostel mess food to students in the academic area at nominal charges during lunch and dinner hours
  • Ensure a transition to an online mess rebate system based on a uniform mess rebate policy
    Institute Eateries’ Reforms

  • Ensure round the clock availability of eating options through overnight campus eatery and the proposed snack vending machines in both the Academic Area and Hostel Area
  • Set up a transparent Central Dining Committee for professional food inspection across campus on parameters like hygiene, quality of raw materials, nutritional value and taste

Follow ups: Food Court near H15-16; automated cooking machines; exhaust ducts inside hostel messes; pizza outlet on campus; permanent sheds over Institute Eateries


  • Propose to part-privatize existing medical insurance plans
    – Atleast a 4-fold increase in medical cover to 4 lakh rupees at no additional premium
    – Cashless surgical & medical treatment across India (during internships or trips to home)
    – Free Comprehensive Health Check-ups of students

  • Strive for a compendious ‘Hospital Management System’ with online medical records to prevent information loss, ensure ease of access, reduce time wastage and maintain privacy
  • Collaborate with private hospital(s) to set up an OPD facility and a medical store on campus
  • Ensure the setup of basic hospital infrastructural facilities including but not limited to Wi-Fi routers, mosquito nets on windows and spring doors, and outsourced kitchen services

  • Revamp the Guest House Booking system with a dynamic waitlist to ensure transparency and collaborate with guest houses nearby IIT at discounted rates
  • Re-establish the Canteen Committee with more student representatives to facilitate expansion in canteen menus and push for reduction in costs as part of the on-going hostel renovation
  • Propose Hostel Delivery from H12,13,14 night canteenand the proposed fruit outlet on campus
  • Propose to extend hostel delivery timings for outside vendors from 10 PM to 11 PM
  • Centralized dry cleaning facilities and Laundromats (pick up & delivery) in hostels

Follow ups: Opposite sex washrooms in Hostel Area; SBI ATM; Extra Tatkal Counter; Hair Salon


  • Initiate the Express Bus Service – Propose to club hostels into groups, buses will ply from these groups to and from the academic area during peak hours
  • Ensure the implementation of the proposed cycle pooling system

    CAMPUS TRANSPORT (Tum Tums, Cycles and Rickshaws)

  • Initiate the Express Bus Service – Propose to club hostels into groups, buses will ply from these groups to and from the academic area during peak hours
  • Ensure the implementation of the proposed cycle pooling system

Follow ups: Tum-Tum Tracker project; Cycle Repair Drives, Timestamp based ticketing for Autos


  • Ensure the proposed Air Conditioned Study Room facility is set up across hostels
  • Revamp the existing Online PHO Portal and .
  • Hostel based PHO contracts to ensure the regular use of machinery like scrubbers, high pressure water cleaners, glass cleaning kits etc. for regular cleaning purposes
  • Central contract for hostel sports grounds to ensure easy maintenance

Follow ups: Accessories Availability (White Boards, Mirrors etc.); Internal connectivity between H14 and its mess; Construction of Multi-Purpose court in H15-16 premises; Special Task Force issues; Installation of doors, window nets in all bathrooms; Implementation of room conditioning forms


  • Centralized assistance in relocation/shifting for students by providing packers and movers, trunks, security and luggage rooms in hostels etc. to ensure hassle free transition
  • Set up guidelines to facilitate easy hostel-transfers for students wishing to switch hostels
  • Implement the Online Room Retention Portal to ensure hassle free filing of paperwork
  • Web Hosting of applications/bills put up on display by hostel councils for hostel residents
  • Push for strict measures to ensure timely distribution of promised wages to the institute workers

  • Establish an ‘IITB Community Network’ where students and alumni can create personal profiles with information about their interests, PoRs, achievements etc. to enable meaningful interaction
  • Exchange 101: An year-long initiative targeted at increasing awareness about Exchange Programs with deliverables such as an Online Guidebook, Scholarship Database and Website Revamp

  • Incorporate sustainable Eco-Tech solutions towards an eco-friendly campus by introducing Smart Latch Systems, Street LEDs, Poster Recycling, Anti-Overflow System to save water Propose Campus Energy Matrix (CEM) auditing in hostels for efficient energy management Security
  • Implement and publicize Centralized Security Guidelines for students and security officers to increase awareness about security rules in the institute

  • Ensure even street lighting in Hostel Area to remove dark patches and improve security

Follow ups: CCTV cameras in public areas; completion of Hostel Fencing