GSHA Review: Abhijeet Mukhekar

InsIghT presents a review of the work done by the current GSHA Abhijeet Mukhekar over the course of his tenure till date. The General Body Meeting, or GBM, for the institute hostel affairs council will be conducted on the 7th of November 2013 from 8:45 PM to 10:10 PM.

Please note the review of SARC, a body functioning under Hostel Affairs Council, has been carried out separately and can be found here

**A brief summary of the advances in each sub-field has been provided. Please click on particular manifesto points to know more about the work done on each of them.

Institute Wide Facilities

The work of Hostel Affairs Council revolves around various administrative bodies such as the Estate Office, Electrical Maintenance Unit (EMU) and offices of Deputy Director and Deans. Getting their approval for various projects and follow up of the same often turns out to be a very time consuming process. In such a bureaucratic atmosphere, the Council’s work is often delayed as in the case of new ATM installation or LDAP verification at the main gate.

Ensure fully furnished guest rooms are made available in hostels without increment in the prices
Propose to increase the number of ATMs in hostel area to cater to the increased number of students
Ensure speedy extension of IFWA facility to provide proxy-free internet to all the students
Propose to set up a printing and photocopy facility in the academic area and will try for 24 hour accessibility of these facilities in hostel area during mid and end semester exams
Campus Card: Propose to integrate the Student ID card with Cashless Campus system
Propose to have an emergency quota in the guest house for students
Ensure installation of LDAP verification system at the main gate to facilitate entry in case of non-possession of ID cards
Additional Work

1. Hostel wise Voter ID camps and PAN card camps were organized
2. Online centralized fine record system has been approved for the convinience of students
3. Provision has been made to facilitate emergency visits of parents after 10 pm
4. Temporary stalls for tea, coffee and snacks in central library was made available during mid and end semester examinations
5. Cashless Campus: System has seen major improvements including proper management of logistics, online recharge facility and appended list of online vendors.

Hostel Facilities

Improving Hostel facilities need collaborative efforts from both the Hostel Affairs Council and the respective hostel administration. For a few cases (such as electronic access or double tube lights) blanket permission has been given and it’s now up to the individual hostels to implement it. The General Maintenance took a beating during summers primarily due to lack of coordination and whimsical planning.

Propose to have electronic access to all the hostel common areas replacing the key system
Install zero radiation signal enhancers in hostels to increase the network coverage
Propose to have complete general maintenance of all hostel rooms done during every summer
Follow up on installation of Heat Pumps in Hostels 12, 13 and 14 which will simultaneously function as a water heater and water cooler
Develop an online slot based system to facilitate room cleaning on weekdays for the ease and convenience of students
Follow up on doubling of tube lights in hostel rooms with insufficient illumination
Ensure speedy completion of Wireless Network access points in common areas of hostels
Propose lifting of LAN-BAN on weekends
Additional Work

1. The online PHO Portal consists of two parts – One to be used by all students to register for online slot based system (which is ready to use) and Second part – to be used by maintenance councils of hostels to report the working of the PHO. The second part should be accessible from next semester onwards.
2. Institute budget allotted to hostels was increased from 5.5 lakhs to 6.75 lakhs per hostel
3. Printing-Photocopy-Scanning machines in all computer rooms have been approved

Administrative Reforms

Most of the administrative reforms have been implemented and have eased the work of Hostel Councillors and secretaries (as in the case of ATS). The formation of Special Task Force has resulted in swift completion of pending Estate Office and EMU work. Only the furniture rate contract is not finalized as of now and by the looks of it significant work will start only in the next semester.

Propose to set up an Application Tracking System (ATS) for all hostel related applications from student representatives, to identify bottlenecks and speed up the processes
Ensure better representation of issues faced by girls by including Girls Nominee in the HA Council
Aim to make the procurement of furniture and other major equipment easy by having a Rate Contract in hostels along the lines of the Rate Contract for Computer Center
Ensure the formation of a Special Task Force with sufficient student representation to review the working of Estate Office, EMU and PHO, and push to implement its recommendations
Make the balance sheets of the entire hostel and other student related fund accounts publicly accessible for better transparency and accountability
Additional Work

1. The CMS facility has been revamped and extended to transport and hospital related issues.
2. Henceforth warden and hall managers will be present during HMC, EMC meetings to make meetings more structured.
3. GABS facility has been appended with an option of preferred hostel.

Mess Facilities

In general the work related to the mess facility has experienced various obstructions be it from the administrative side (as in the case of Gas Pipeline or new Hostel-14 mess) or due to improper planning (in the case of Nutritionist in mess review committee). Indeed the hostel council has put a lot of efforts to get the work done but the only major progress made so far is the approval for exhaust ducts.

Follow up on reducing the fees paid for Hostel subsidy from Rs 6000 to Rs 3000 per semester
Propose to install exhaust ducts in all the mess kitchens to improve kitchen ventilation
Propose to include nutritionists in the mess review committee for periodic inspection
Follow up the setting up of a separate mess and propose a new activity area for Hostel 14
Follow up on the centralized Gas Piping System from Mahanagar Gas Limited to bring down costs in mess and canteens
Additional Work

1. Messes of Hostels 4,6,9 and 10 A have been privatized.
2. In-principle approval has been obtained to have automated cooking ovens in hostel messes so as to prepare food on large scale of better quality.

Eateries and Other Conveniences

Some of the very ambitious projects such as construction of a 24×7 Lipton Cafe or that of a professional hair salon have failed to kick off. The Amul Parlor will be up and running soon near Hostel 14.

Set up a fruit shop with a juice center and AmulTM parlor in the Hostel 12, 13, 14 area
Propose to relocate the CokeTM Happiness Station to the Hostel 6, 7, 9 area for better accessibility
Propose to set up LiptonTM cafe which will function as a 24x7 food outlet near Library
Ensure hostel delivery of customized cakes from Brewberry Cafe, with special discounts and reminders upon advanced registrations
Propose to set up professional hair salon in the Hostel area
Additional Work

1. During Mid-sem and End-sem examinations timings of eateries were extended to 4 am in the night.
2. Two vending machines (one for Hostel area and one for Academic area) have been approved
3. Proposal to reduce rental of hostel canteens is being considered, thus reducing the price of food served in the canteens.
4. Two bhuttawala stalls have been set up near Hostel-1 and campus hub


Transportation facility will be undergoing a major reform with outsourcing of a few buses. The lack of coordination between the authorities and TumTum drivers’ society has resulted in the general apathy towards the TumTum service. Amidst all of this chaos, the HA council has done a remarkable job by increasing the number of TumTum’s and ensuring their smooth functioning.

Push for the procurement of 6 new TumTums at the earliest to ease the rush during peak hours
Set up and ensure proper maintenance of the TumTum coupon vending machine at Main Gate, YP gate and the Hostel area
Propose to set up TumTum starting points near H1 and H7-H9 during peak hours
Propose to increase the Night TumTum frequency as per necessity
Additional Work

1. Differential scheduling during peak hours has been approved. System will be followed once 5 additional buses start running.
2. Coordination committee with STAB has been formed to ensure speedy implementation of TumTum Tracker and Digital Display Boards project.
3. Permanent shelters for bus stops have been approved and will be set up soon.
4. Dial-a-Ride night transport service has been extended to students staying in Hostel 15C

Health and Hygiene

Push for frequent specialist visits in hospital particularly on weekends for students’ benefit
Propose to shift hospital record files to software based system on the lines of library records to organize information and improve efficiency of OPD
Additional Work

1. New wing of hospital is operational
2. Monthly vaccination camps at discounted rates were organized


Review the street lighting facility and propose to increase their numbers to remove dark patches
Co-ordinate with the security office and propose fencing of the complete campus perimeter with moving CCTV cameras installed at the forest borders
Additional Work

1. Four member committee consisting of 2 wardens and 2 HA Council members have been set up to review feasibility of more secured access to hostels.
2. Online portal for security on the lines of PHO is being prepared. It will facilitate online issuance of gate passes for visitors.
3. Dedicated emergency helpline numbers have been floated for quick response in case of any issues faced.

Alumni and International Relations

Propose to set up an Alumni Center and will follow up on the setting up of IIT Bombay Museum
Formally launch the Buddy Program for all the international students that would aim to help international students to gain a complete cultural experience from IIT Bombay
Revamp the History Saving Mechanism (HSM) as an online archive of the student activities and biography for seamless interaction and networking
Additional Work

1. Spoken English Classes by British Council will be conducted from next semester for students who are currently attending PET classes, in coordination with AA council
2. Sessions were conducted by the General Consulate of Canada, Education USA, Campus France and DAAD as part of the IIT Bombay University Information Fair, in coordination with AA Council

Sustainable IIT Bombay

Initiate a vision for a sustainable campus, starting with Cycle Pools, cycle stands installed in the Institute allowing students to issue cycles on their ID-Cards
Lay the foundations of environment friendly practices by proposing practices like Landscape and Ground development, Bio-Gas Plant, Rain-water and Grey-water harvesting

The HA council had a tough time in arranging accommodation for freshmen this year. There was lack of coordination among the administrative bodies and the HA council couldn’t do much more than just wait until the official deadline approached. After the initial debacle, the council did well to prepare a back up plan and getting the Type 2B quarters ready in a short duration. Undoubtedly, freshmen have faced a lot of problems this year. The real question is whether all these problems could have been avoided with better planning.